Billing Administrator

Position Overview:

TCI is seeking a detail-oriented Billing Administrator to support our Lease and Rental (TRM) operations. This role plays a critical part in ensuring contracts are set up accurately, billing processes are executed on time, and internal teams are supported through consistent and reliable billing operations.

This position is ideal for someone who enjoys structured, process-driven work, has strong attention to detail, and can manage recurring deadlines across daily, weekly, and monthly billing cycles.

You’ll work closely with Rental Agents, Sales, and other Billing team members to ensure accuracy across contracts, reporting, and invoicing—directly impacting revenue flow and customer experience.

Compensation

$23/hour
Full-time stability with opportunity to grow within a fast-paced, operationally driven environment.

Key Responsibilities:

Daily Billing Operations

  • Open and close lease and rental contracts with a high level of accuracy

  • Ensure contract setup aligns with billing requirements and system data

  • Partner with Rental Agents and internal teams to resolve discrepancies

Weekly Billing Responsibilities

  • Process fuel billing accurately and on schedule

  • Manage Lease AP and Coupa bill backs

  • Ensure all billing activity is completed within required timelines

Monthly Billing & Reporting

  • Request and update mileage/hours readings from customers

  • Perform Lease & Rental monthly checks (fleet type/end date mismatches)

  • Run and manage:

    • Lease Expiration Reports (partner with Sales)

    • CPI, Excess, License, and FHUT reports

  • Update system data based on findings and communicate with stakeholders

  • Support and execute month-end billing processes

Adjustments & Process Improvement

  • Process credits and rebills as needed

  • Document and maintain Standard Operating Procedures (SOPs)

  • Identify opportunities to improve billing accuracy and efficiency

  • Support ad hoc projects and evolving business needs

Qualifications: 

  • Minimum 5 years of billing experience (transportation industry preferred)

  • Strong attention to detail and organizational skills

  • Ability to manage recurring deadlines (daily/weekly/monthly cycles)

  • Strong communication skills (written and verbal)

  • Problem-solving mindset with ability to work through discrepancies

  • Ability to work under pressure and prioritize effectively

  • Proficiency in Microsoft Office Suite, especially Excel

  • High level of integrity, professionalism, and confidentiality

  • Flexible and adaptable in a fast-paced environment

  • Positive, proactive “can-do” attitude

Preferred Skills:

  • Experience with Karmak Fusion

  • Experience in lease/rental billing or transportation operations

  • Familiarity with contract-based billing structures

About Us:

At TCI, your work matters. You’ll be part of a team that values ownership, supports growth, and recognizes impact. We don’t just look for people who can do the job—we look for people who align with our values and want to grow with us.

We are a family-owned company doing business since 1978.

We are dedicated and committed to safety, each other, and our customers.

Our team is positive and passionate and come to work each day with a “Can Do” attitude. We strive to be creative problem solvers who bring innovative thinking in all our work.

Being ethical, transparent, and accountable has helped shape our team and how we do business. We are looking for more people that match our core values to join our team.


Apply Now
North Richland Hills